Skip To Main Content

Attendance

Attendance

All children are expected to be in attendance each day unless they are ill.  To explain an absence from school, a child must bring a written excuse within five days of returning to school following the absence. (It is very important that you provide a written excuse for each absence even though you may have notified us of the absence through a phone call or email.)  The note must be signed by a parent or guardian and must state the reason for the absence. Because our attendance clerk processes numerous excuses daily, please make sure to include your child’s first and last name, teacher’s name, and the date(s) of the absence(s).

In accordance with the SC Attendance Regulations, a student cannot exceed 10 parent excused absences and receive credit for the school year. Once the limit of 10 parent notes has been reached, only medical notes will be accepted.  A child becomes a truancy risk when he/she accumulates 3 unlawful absences. At that time, a 3 day letter is sent to the parent/guardian. If the student accumulates 5 unlawful absences, a 5 day letter is sent to the parent/guardian with a scheduled date and time for a Truancy Intervention Plan (TIP) conference.   Once a total of 7 unlawful absences are accumulated, the parent/guardian will receive a 7 day truancy letter. If these unexcused absences remain unresolved, they will be forwarded to the Student Information Coordinator. A truancy petition is filed in Family Court and proceedings may occur.  

If your child is absent, please return a written excuse within five (5) days.

Lawful absences shall include the following:

1.  Students who are ill and whose attendance in school would endanger their health or the health of others may be temporarily excused from attendance. 

2.  Students in whose immediate family (parents, legal guardians, siblings, children, grandparents) there is a serious illness or death.  

3.  Students may be excused from attendance in school for recognized religious holidays of their faith.  

4.  Students may be excused due to assignment to a school-sponsored or school-approved activity. 

5.  Students may be excused due to medical, dental, mental health or other health services that must be scheduled during school hours. 

6.  Students may be excused due to participation in a local, state or national activity which is directly related to the school curriculum, i.e. music, art, physical education, vocational, or academic. 

Unlawful absences shall include the following: 

1.  Students are willfully absent from school without knowledge of their parents. 

2.  Students are absent from school without acceptable cause with the knowledge of their parents. 

3.  All other absences not covered under lawful absences.

  • Parents are responsible for providing parent notes and excuses for all absences to the school’s attendance office. Excuses can be delivered in person or emailed from an email account listed in the student’s information in PowerSchool. 

  • We will return to recognizing Perfect Attendance for the 2021 - 22 school year.  

Procedures When Students Are Excessively Absent: 

Truancy tracking and notification should be completed each week, and all steps on the Truancy Flowchart should be followed. In addition, the guidelines below should be followed. 

● 5 days consecutive unexcused absences: Teacher will contact parent/guardian by email and phone and report contact to administration and attendance. The attendance secretary will send a 5-day absence letter and work with administration to schedule a Truancy Intervention Plan meeting with a parent/guardian. 

● 7 days consecutive unexcused absences: Teacher will contact parent/guardian by email and phone and report contact to administration and attendance. The attendance secretary will send a 7-day absence letter and update the Truancy Intervention Plan. 

● 10 days consecutive unexcused absences: Teacher will contact parent/guardian by email and phone and report contact to administration and attendance. Administration will contact the parent/guardian. 

● 11 days consecutive unexcused absences: Teacher will report the absence to administration and attendance. The attendance secretary will send a 10-day drop letter, and the student will be withdrawn from school using the date of the 11th consecutive unexcused absence. 

Flowchart of Truancy Prevention Actions 

Truancy Risk

A child is identified as a truancy risk when he/she accumulates three unlawful absences.  A three-day-letter is sent to the parent/guardian, AND a school official speaks with the parent/guardian to determine reasons for absences. This can be a phone conference or a face-to-face meeting, and this initial contact must be documented as a Truancy Log entry in PowerSchool with a Reason/Title of “Letter 1.” We must document the name of the person spoken to, the reason(s) for the absences, and any corrective actions that will be taken to resolve the cause(s) of the absences. Parents must be notified that two additional unexcused absences will result in the development of a Truancy Intervention Plan (TIP) that will become a part of the student’s permanent record and any future court documents (if necessary).

Truant

After the above step has been completed and the student accumulates two more unlawful absences for a total of 5 (or more) unlawful absences, a five-day-letter is sent to the parent/guardian with a scheduled date and time to develop a TIP, and a school official speaks with the parent/guardian to confirm initiation of the TIP process.  We document this contact with a PowerSchool Truancy Log entry with a Reason/Title of “Letter 2.”  This documentation includes the name of the person spoken to and the date of the scheduled TIP meeting.

Truancy Intervention Plan (TIP)

The TIP is completed as a written plan.  If the parent refuses to meet with school personnel, we may include the student in the development of the plan. We send the parent/guardian a copy of the plan with a “Failure to Comply” cover letter and follow up with a phone call. If a parent/guardian cannot be contacted by phone,  we may visit the home and post the letter to the property with the following note:  “Contact me as soon as possible to avoid further action.” We then create a Discipline Log entry, using code 151 (Truant) with a Title of “TRU1” (Intervention Plan) and a consequence of “Intervention Plan” to document the TIP creation date and the date of the parent/guardian contact if they fail to attend the meeting.

Habitual Truant

After all of the above steps have been completed, should the student accumulate two more unlawful absences for a total of 7 (or more) unlawful absences, a school official speaks with the parent/guardian to inquire about the reasons for the absences. If the additional absences are determined to be unlawful, school officials update the TIP, indicating any failures and specifying any recommended corrective action for the court to adopt regarding the student and/or parent/guardian. The updated TIP is faxed to the Student Information Coordinator who reviews the TIP and files a truancy petition for court, if necessary. The school creates a Discipline Log entry, using code 152 (Habitual Truant) with a Title of “TRU2” (Family Court Referral) and a consequence of “Family Court Referral” (if necessary) to document the date the parent/guardian is contacted and the date petition paperwork is faxed to the District Office.  

Initial Court Appearance

During an initial court appearance, a judge places the student under a school attendance order (SAO).  A copy of the order is added to the TIP, the TRU2 Discipline Log entry text is appended to document details of the SAO, and we continue to monitor the student’s attendance.

Chronic Truant

After all of the above steps have been completed, if the student fails to comply with SAO and intervention steps fail, the school updates the TIP indicating corrective actions attempted by the school and graduated sanctions or alternatives to incarceration that are available to the court in the community. The updated TIP is faxed to the Student Information Coordinator who reviews the TIP and files a Contempt of Court petition with the court, if necessary.  A Discipline Log entry is created, using code 153 (Chronic Truant) with a Title of “TRU3” (Violation of Court Order) and a consequence of “Violation of Court Order” to document the date when paperwork is faxed to the District Office.

Second Court Appearance

Students will appear in court for Contempt of Court if they have disobeyed a previous court order to attend school and have not complied with the TIP. Court decisions may include the following:

  • Judge sentences student to DJJ for a determinant amount of time.

  • Judge places student on probation with DJJ – may include determinant sentence and probation.

  • Case is dismissed or trial results in ‘not guilty’ verdict – student may continue on SAO.

The court decision is documented in the TIP and the TRU3 Discipline Log entry text is appended to reflect the court’s decision.

Returning Student

Students return to school from court while on probation or after serving sentence in DJJ facility. School intervention and monitoring continues (in collaboration with DJJ probation officer, when applicable) to ensure a smooth transition back to school.  If a student transfers to another school in South Carolina, a copy of the TIP is forwarded to the receiving school.

Tardy Policy

Lugoff Elementary’s instructional day begins at 7:30 AM.  Children should be in their classrooms and ready to begin work before the tardy bell at 7:30 AM.  When children arrive after 7:30 AM, they must be accompanied by an adult to the office to be signed in,  and receive a tardy pass to take to the teacher.

When students are tardy, they interrupt class and may miss important explanations of work to be completed.  Remember, just being five minutes late for 5 school days is equal to 25 minutes of missed instruction.  This adds up quickly!

Each time your child is tardy, you will be asked to sign him/her in using Raptor.  We ask that you remain mindful of missed instructional time. 

Students Leaving Early

If you must sign your child out of school before the close of the school day, please send a note to the child’s teacher the morning of the early dismissal.  We will call for your child to come to the office once you arrive in order to avoid any unnecessary loss of instructional time.  The note should state the reason for and specify the time of the early dismissal.  Please, whenever possible, schedule medical and dental appointments after school hours.

We do not allow students to leave the school grounds without being accompanied by you or a designated adult listed in the contacts area you  completed during registration. Speaking of contacts, please make sure you include the Primary  people who will have access to picking up your child listed.  It happens more than a little bit that a child’s mother or father is left off the list.  They must be included as well unless there is a custody issue with legal documents involved.  Also, please get in the habit of always having your identification with you in case someone is assisting in the office who does not know you. It would also be helpful to inform anyone on your contacts list to bring theirs as well.  Please remain mindful of the amount of time that your child is out of class and therefore missing critical instruction time.

Students should not be signed out after 1:50 pm. Office staff will be assisting with dismissal and you may need to wait to be helped should you arrive after this time.  Please use the car circle for dismissal.